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Fund expenses

Fund expenses are the payments to service providers (audit, custody, consulting, distribution, among others) and the fees calculated by QI Tech itself (administration, management, performance). QI Tech provisions, consolidates and pays each expense from the fund's account.

The manager uses the manager-api host; the consultant linked to the fund, consultant-api, with the differences described in Consultant, below.

Step by step​

  1. Vendor. Register the service provider that receives the payment and wait for QI Tech's approval.
  2. Contract. Link the fund to the vendor, from creation to signature.
  3. Expense. Post the expense, submit it for review and track it through the retrieval.
  4. Invoice. Submit the invoice and the payment data for the expense's consolidation and payment.

Steps 1 and 2 only apply to expense types with a contract; for the others, start at step 3. The types, what each one requires and the payment methods are in Expense types, the next page.

Consultant​

The consultant uses the same calls, on the consultant-api host, in the funds where it has an active link, with the permissions the manager grants per fund in the portal. Each call's permission is shown in the "Available on" block of its page; without it, the response is 401 (CIT000018).

  • Calls without a fund in the path. Expense types, the consolidation analysis list, and the list and summary of contracts across all funds only require an active integration; each fund's permission is applied to the result.
  • Manager-only. The decision on the consultant's expenses, invoices and contracts; the list of expenses across all funds; the listing and download of expense documents; and the termination request.
  • Visible expenses. In the expense list, the consultant only sees expenses posted by agents (expense_contract, expense, reimbursement and rebate_fee). Those calculated by QI Tech appear in the consolidation analysis list; the consultant can query them by key and submit their invoice, which also goes through the manager's decision.
  • "Manager" in the pages. Where a page says "manager" about who posted, submitted or owns a record, the same applies to the consultant for the records it created. Only whoever posted the expense can submit and cancel it and attach documents to it.

Errors​

Authentication, permission and host errors: see API Errors. Expense errors have the EXP prefix and are listed on each call's page.